This Privacy Notice explains how we use the personal information that Our Future collects or generates both in relation to the Our Future website (https://www.our-future.io/) and in connection with the charity activities which we undertake.
BACKGROUND
Our Future with its registered office at 1st Floor, 88 Baker Street London W1U 6TQ and with company number 14831946, collects and uses certain Personal Data. Our Future is responsible for ensuring that it uses that Personal Data in compliance with data protection laws, including (but not limited to) the UK General Data Protection Regulation (“UK GDPR”) and any other national, implementing or supplementing Data Protection Legislation including but not limited to the Data Protection Act 2018.
At Our Future we respect your privacy and we are committed to keeping all your Personal Data secure. This Privacy Notice governs the handling of Personal Data by Our Future in the course of carrying on commercial activities.) “This Privacy Notice includes specific information relating to the Plan for Neighbourhoods project delivered in partnership with North East Lincolnshire Council.
At Our Future we respect your privacy and we are committed to keeping all your Personal Data secure. This Privacy Notice governs the handling of Personal Data by Our Future in the course of carrying on commercial activities.
We use the following definitions in this Privacy Notice:
Cookie | means a small text file that includes a small quantity of information sent to the browser of website Users, by a web server, and stored on the hard disk drive of a computer for purposes of archiving, collecting navigation data for statistical analysis purposes, and offering Users services related to their interests or location. |
User(s) or You | means the users of the Our Future Website. |
Our Future Website | means the Our Future website at https://www.our-future.io/. |
Our Future, OF, we or us | means Our Future and other entities of the Our Future group. |
Personal Data | means any data which relates to a living individual who can be identified from that data or from that data and other information which is in the possession of, or is likely to come into the possession of, Our Future (or its representatives or service providers). In addition to factual information, it includes any expression of opinion about an individual and any indication of the intentions of Our Future or any other person in respect of an individual. |
Privacy Notice | means this website privacy notice. |
2.1 We may collect and process the following Personal Data about you:
– basic Personal Data (such as first name; family name; nationality; citizenship; race/ethnicity; education and qualification details; marital status; gender identity and sexual orientation; position in the organisation; organisation name; organisation email address; phone number; postcode; and country);
– online information, such as your IP address; your location; the domain name of your Internet service provider; information regarding when you access or how you use the Our Future Website;
– information regarding how long you use various pages or aspects of the Our Future Website;
– emergency contact details, family members’ and dependents’ details; and
– any information that you choose to share on the Our Future Website, or when signing up to our newsletter, which may be considered Personal Data.
– any information regarding our interactions with you on the Our Future Website;
– a file with your contact history to be used for enquiry purposes so that we may ensure that you are satisfied with the services which we have provided to you;
– through our cloud security and web analytics services, traffic and security reports that include information on the internet usage of the organisation’s computer users (e.g. what parts of the Our Futures Website were visited by each User, the number of Users visiting various parts of the Our Future Website, any documents downloaded, security incidents, prevention measures taken by the gateway, etc.);
– CV details (including previous experience and qualifications);
– information obtained through an exit interview with you (upon your departure from our organisation), including your reasons for leaving; and
– diversity monitoring information (including race, ethnic origin, gender and sexual orientation).
– When you visit the Our Future Website, cookies are used to collect technical information about the services that you use, and how you use them.
– For more information on the cookies used by Our Future, please see Section 5 below.
– In addition to the categories of Personal Data described above, Our Future will also process further anonymised information and data that is not processed by reference to a specific individual.
3.1 We use Personal Data for a variety of reasons. These include the following:
o allowing us to effectively and efficiently manage and administer the operation of our charity;
o maintaining compliance with internal policies and procedures;
o monitoring the use of our copyrighted materials;
o enabling quick and easy access to information regarding our charitable work;
o offering optimal, up-to-date security solutions for mobile devices and IT systems; and
o obtaining further knowledge of current threats to network security in order to update our security solutions and provide these to the market.
3.2 We will take steps to ensure that the Personal Data is accessed only by employees of Our Future that have a need to do so for the purposes described in this Privacy Notice.
3.3 Where we use Personal Data we make sure that the usage complies with law and the law allows us and requires us to use Personal Data for a variety of reasons. These include:
o allowing us to effectively and efficiently manage and administer the operation of our charity;
o maintaining compliance with internal policies and procedures;
o monitoring the use of our copyrighted materials;
o enabling quick and easy access to information regarding our charitable work on Our Future’s work;
o offering optimal, up-to-date security solutions for mobile devices and IT systems; and
o obtaining further knowledge of current threats to network security in order to update our security solutions and provide these to the market.
4.1 We will ask for your consent to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested.
4.2 You can withdraw any consent to the use of cookies or manage any other cookie preferences by clicking on the cookie preferences icon at the bottom of any page on our site. You can then adjust your settings by using the toggle switches provided. It may be necessary to refresh the page for the updated settings to take effect.
4.3 The table below provides more information about the cookies we use and why:
The cookies we use | Name | Purpose | Whether cookie is essential for us to provide you with a service that you have requested and whether we will seek your consent before we place the cookie |
Universal Analytics Google | _ga, _gali, _gat, _gid | This is a web analytics service provided by Google Inc which uses cookies to show us how visitors found and explored our site, and how we can enhance their experience. It provides us with information about the behaviour of our visitors (e.g. how long they stayed on the site, the average number of pages viewed) and also tells us how many visitors we have had. | No, will therefore request your consent before placing this cookie. |
4.4 If you do not want to accept any cookies, you may be able to change your browser settings so that cookies (including those which are essential to the services requested) are not accepted. If you do this, please be aware that you may lose some of the functionality of our website.
4.5 For further information about cookies and how to disable them please go to the guidance on cookies published by the UK Information Commissioner’s Office, or www.allaboutcookies.org.
5.1 We may share your Personal Data within the Our Future group of companies for the purposes described above. We will take steps to ensure that access to Personal Data is restricted to Our Future employees who have a legitimate interest in the purposes described in this Privacy Notice.
5.2 We may also share your Personal Data outside of the Our Future group for the following purposes:
6.1 Our Future does not transfer your Personal Data to locations outside of your country. However, if this position changes and we transfer your Personal Data to another country outside the UK, we will ensure that it is protected and transferred in a manner consistent with legal requirements.
6.2 If we transfer your Personal Data to another country outside the UK, you can obtain more details of the specific protections given to your Personal Data by contacting us as described in Section 10 below.
7.1 We have extensive controls in place to maintain the security of our information and information systems. Charity partners’ files are protected with safeguards according to the sensitivity of the relevant information. Appropriate controls (such as restricted access) are placed on our computer systems. Physical access to areas where Personal Data is gathered, processed or stored is limited to authorised employees.
7.2 As a condition of employment, Our Future employees are required to follow all applicable laws and regulations, including in relation to data protection law. Access to sensitive Personal Data is limited to those employees who need to it to perform their roles. Unauthorised use or disclosure of confidential charity partners’ information by an Our Future employee is prohibited and may result in disciplinary measures.
7.3 When you contact an Our Future employee about your file, you may be asked for some Personal Data. This type of safeguard is designed to ensure that only you, or someone authorised by you, has access to your file.
8.1 How long we will hold your Personal Data for will vary and will be determined by the following cumulative criteria:
9.1 In all the above cases in which we collect, use or store your Personal Data, you may have the following rights which you can exercise free of charge. These rights include:
9.2 You can exercise your rights by contacting us using the details listed in Section 10 below.
9.3 Further information about your rights may be obtained by contacting the supervisory data protection authority located in your jurisdiction.
10.1 For further information regarding the processing of your Personal Data by Our Future, this Privacy Notice, questions relating to consent, or in order to exercise the rights mentioned above, please contact our data protection lead using the following contact details:
Address: 1st Floor, 88 Baker Street London W1U 6TQ
Email Address: hello@our-future.io
10.2 We are usually able to resolve privacy questions or concerns promptly and effectively. If you are not satisfied with the response you receive from our data protection lead, you may escalate concerns to the applicable privacy regulator in your jurisdiction. Upon request, Our Future’s data protection lead will provide you with the contact information for that regulator.
11. Specific Activities: Plan for Neighbourhoods – North East Lincolnshire Council
This section supplements this Privacy Notice in relation to the Plan for Neighbourhoods project, a partnership between Our Future and North East Lincolnshire Council.
As part of delivering this project, we may collect and process Personal Data from individuals and organisations participating in the development of the Plan for Neighbourhoods in Grimsby. This may include contact details, opinions or feedback shared via surveys, focus groups, or events, and engagement through the project website.
The purpose of this data collection is to support local community engagement, inform neighbourhood planning decisions, and fulfil the objectives of the project. We rely on the legal bases of public interest and legitimate interests to process this information, and we may also seek consent where required (e.g. for mailing list subscriptions).
Personal Data collected through this project may be shared with North East Lincolnshire Council and project delivery partners where necessary, under appropriate data protection agreements. It may also be processed using third-party platforms such as Mailchimp or HubSpot for email communications, and web analytics tools to improve the project’s online experience.
This clause should be read in conjunction with the rest of Our Future’s Privacy Notice, which continues to apply.
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A registered charity (charity number 1206886)
